Privacy Notice

 

The Trinity Challenge is strongly committed to protecting the privacy of our users and clients. This Privacy Notice is intended to inform you how we gather, define and utilise your information.

What’s In This Privacy Notice?

The Trinity Challenge is committed to protecting the privacy and security of your personal information, and this Privacy Notice describes how we will collect and use personal information about you, in accordance with the General Data Protection Regulation ((EU) 2016/679) (“EU GDPR”), the retained EU law version of the EU GDPR (“UK GDPR”) and the Data Protection Act 2018 (“DPA 2018”). We refer to these laws in this Privacy Notice together as the “GDPR”.

This Privacy Notice applies to all visitors to our website (https://thetrinitychallenge.org/) and individuals who express interest in participating in one or more of the programmes we organise.

The Trinity Challenge is the data controller of personal information we process about you. This means that we are responsible for deciding how we hold and use personal information about you. We are required under data protection legislation to provide you with certain information about how we will use your personal information, and that detail is set out in this Privacy Notice.

This Privacy Notice does not form part of any contract to provide services which may exist between the Trinity Challenge and any individual. We may update this Privacy Notice at any time and so we recommend returning to our website from time to time in order to review the latest version.

It is important that you read this Privacy Notice, so that you are aware of how and why we are using your personal information and what your rights are under the data protection legislation.

If you have any questions about this Privacy Notice, please contact us using the details set out below in the “contact details” section.

 

The kind of information we hold about you

Personal information means any information about an individual from which that person can be identified. It does not include information that has been de-identified such that it can no longer be used to identify an individual (anonymous information).

 

The Trinity Challenge may collect the following personal information about you:

  • Identity and Contact Information: Such as your name, title, business addresses, phone numbers, email addresses, birth year, country of birth, country of residence, social media contact information and information about your credentials (e.g. affiliations with specific organisations);
  • Communications Information: Such as information we receive from you in conversations over the telephone, in voicemails, through written correspondence, via email and other electronic communications.
  • Website or Other Electronic Network Activity Information: Such as electronic device and usage information (for example, from cookies and similar technology).

 

How we process your personal information

Your personal information may be collected, stored, disclosed and processed by The Trinity Challenge for the following purposes and legal bases:

 

Purpose

 

 Information Categories

 

 Legal Basis

 
To circulate The Trinity Challenge newsletter. 
  • Identity and Contact Information
  • Communications Information
  • Website or Other Electronic Network Activity Information
 Your consent to receiving The Trinity Challenge newsletter.
To communicate with you. 
  • Identity and Contact Information
  • Communications Information
 Our legitimate interests in managing our relationship and communicating with you. 
To manage and administer our programmes.
  • Identity and Contact Information
  • Communications Information
 Our legitimate interests in managing and administering our programmes.
Organise and manage events.
  • Identity and Contact Information
  • Communications Information
  • Website or Other Electronic Network Activity Information
 Our legitimate interests in organising and managing events to support our activities.

 

Cookies and other tracking technologies

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our cookie policy.

 

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

 

Information sharing

To perform the functions listed above, it may be necessary to share your personal information with third parties located within and outside of the United Kingdom as follows: 

  • Service Providers. We may share your personal information with third-party service providers that assist us in delivering the services you have requested. For example, we may share your personal information with Mailchimp to deliver our newsletter, MIT Solve for running the programmes, and with Google to manage your event registrations.

Where we share your personal information with third parties, we ensure that appropriate contractual arrangements are in place requiring those third parties to keep your personal information secure, to use it only for the purposes for which it has been disclosed, to implement appropriate technical and organizational security measures, and to handle it in accordance with applicable data protection laws.

When you submit an application for one of the programmes we organise, we will process your personal information in accordance with the Privacy Notice that will be provided to you before you submit your application, alongside the terms and conditions of that programme.

 

Transferring information outside the UK

For the purposes listed above, The Trinity Challenge may transfer your personal information outside of the UK, where privacy laws may not be as protective. This includes the United States.

When transferring data outside the UK, The Trinity Challenge will take steps that are reasonably necessary so that your personal information is treated securely and appropriately safeguarded in accordance with this Privacy Notice and applicable data protection or privacy laws. This includes entering the UK’s controller-to-processor standard contractual clauses.

You can ask for additional information on how The Trinity Challenge protects the transfer of your personal information to other jurisdictions, including whether such a jurisdiction is deemed to provide safeguards at least equivalent to that under the data protection laws of the UK and the safeguards The Trinity Challenge puts in place to transfer personal information, including a copy of the standard contractual clauses we put in place with our recipients of personal information or any other contractual commitment we have in place with the recipients of personal information. To ask information about our international transfers of personal information, please contact us by using the contact details provided in the section “Contact details” below.

 

Data security

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

 

Data retention – How long will you use my information for?

We will only retain your personal information for as long as it is necessary and as determined by the following criteria:

  1. The purpose for which we are using it. The Trinity Challenge will retain the personal information for as long as is necessary to satisfy or meet the purposes for which it was obtained (as described above in the section titled How we process your information); and
  2. Legal obligations. The Trinity Challenge will retain the personal information for as long as is necessary to comply with laws or regulations setting a minimum period for which The Trinity Challenge must retain your personal information.

Once we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise such information.

 

Changes to your personal information

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes.

 

Your rights in connection with personal information

Under certain circumstances you may have the right to:

  • In some cases, the right to refuse to provide any personal information and the right to object at any time to the processing of your personal information. Please note that such refusal may prevent us from providing certain services to you.
  • The right to confirm whether we process your personal information and to obtain information regarding the processing of such personal information and access to the personal information about you that The Trinity Challenge holds (including any information available as to the source of this personal information and any safeguards that may have been used to transfer the personal information outside of the UK).
  • The right to request that The Trinity Challenge completes, updates, corrects or rectifies your personal information if it is inaccurate, outdated, incomplete or irrelevant.
  • In some circumstances, the right to request that The Trinity Challenge erases your personal information. Please note that such a request may prevent us from providing you with the services you requested and there may be circumstances where The Trinity Challenge is legally entitled to retain such personal information regardless of any such request.
  • In some circumstances, the right to request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
  • The right to withdraw your consent to the collection, processing, use and/or disclosure of your personal information at any time. However, we are only processing your personal information on the basis of consent in very specific circumstances and so this right only arises in limited scenarios. In particular, it applies to the personal information processed in order to provide you with our newsletter; you can withdraw your consent to this at any time, and we will stop sending the newsletter to you. Please note, however, that this will not affect the lawfulness of any collection, processing, use or disclosure undertaken before your withdrawal.
  • In some cases, the right to receive a copy of the personal information you provided to The Trinity Challenge in a structured, commonly used and machine-readable format and/or request that The Trinity Challenge transmits that personal information to a third party where this is technically feasible.

You can exercise your rights above or ask for additional information about such rights by contacting us via the contact details provided in the section below.

 

No fee usually required

You will not usually have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

 

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

 

Contact details

For further information and/or to exercise your data subject rights, including

withdrawal of your consent to receive the newsletter, please contact:

[email protected]

 

Changes to this privacy notice

We reserve the right to update this Privacy Notice at any time, and we will provide you with a new Privacy Notice when we make any substantial updates. We may also notify you in other ways from time to time about the processing of your personal information.

 

Right to complain to us and the Information Commissioner’s Office

If you are not satisfied with how we have handled your data, you have the right to lodge a complaint with us through the email address provided in the “Contact details” section.

You can also complain to the Information Commissioner’s Office (ICO) if you are unhappy with the way we have dealt with a request from you to exercise any of your rights or if you think we have not complied with our legal obligations. Whilst you do not have to do so, we would appreciate first making us aware of the issue and giving us an opportunity to respond and to address it before contacting the ICO.

Making a complaint will not affect any other legal rights or remedies that you have. More information can be found on the ICO website: https://ico.org.uk/ and the Information Commissioner’s Office can be contacted by post, phone, fax or email as follows:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire 

SK9 5AF

 

Tel: 0303 123 1113 (local rate) or 01625 545 745 9 (if you prefer to use a national rate number)

Fax: 01625 524 510

Email: [email protected]